Tuesday, 4 July 2017

Office Administrator - Global Tech Vendor - Slough - £22k - 25k per year + Benefits (cli-87)

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Office Administrator - Global Tech Vendor
Slough, Berkshire, England
£22k - 25k per year + Benefits

Office Administrator

Position Description


The Office Administrator is responsible for providing office and travel administrative support to the European HQ.  This individual is responsible for maintaining relationships with local hotels and corporate travel agency, as well as to support managers and office staff on an as required basis.

A high level of professionalism and strong communication skills are crucial. In addition, you will determine best practices to lower travel costs and identify potential savings opportunities but also ensure the employees are given a good travel experience that values the traveler’s time and needs. You will be responsible for maintaining vendor relationships, facilities operations and system management. There will be high visibility to this position through interactions with our travelers so teamwork, partnership and professional demeanor is critical.

Primary Responsibilities


Office Management

  • Check, Approve and Pay employee travel expenses on weekly basis
  • Book Employee expenses in the Finance System and reconcile the Finance System on weekly basis
  • Accrue employee travel expenses on monthly basis
  • Track, scan and send purchase invoices to APAC for processing
  • Maintain and analyse receipts for the company credit card on monthly basis
  • Working on miscellaneous projects for Sales, Marketing, HR and Finance
  • Maintain relationship with Amex corporate card, add or delete Amex cards as and when needed
  • Order and maintain food supplies for offices
  • Initiate meetings with vendors to discuss new products, services, etc.
  • Maintain purchase contracts; includes purchases from IT vendors and other suppliers, ongoing communications with IT, finance teams and vendors.
  • Assist with Office Events – order food as needed for meetings, assist as necessary
  • Reception - Answer incoming calls and route calls to appropriate party, assist callers with inquiry
  • Shipping – Liaise with shipping vendors, handle all incoming/outgoing mail and packages, distribute to staff
  • Manage the relationship with Building management
  • Ensure that travel arrangements are made according to Corporate travel policies in a timely and professional manner.
  • Must maintain a focus on minimizing corporate expenses and travel costs.


Required Experience/Skills

  • Ability to work in a fast paced and changing environment
  • Must be able to multi-task and prioritize
  • Strong interpersonal skills with ability to work well with all levels of personnel
  • Minimum of 2+ years Office Management and/or Administrative experience
  • Experience working with corporate travel agency and handling both domestic and international travel reservations
  • Good communication and customer service skills
  • Intelligent, enthusiastic, energetic, creative, self-motivated, with the ability to multi-task
  • Ability to present logical travel solutions to internal customers to balance their travel needs and the associated expense
  • Good problem solving skills with ability to provide creative solutions
  • Good Analytical skills
  • Good Microsoft office & Excel skills
  • Must be detail oriented and have 100% accuracy in work.
  • Positive attitude under stressful conditions and willingness to help wherever required

This role is an immediate start so don't delay and apply today!

Contact smacdonald@cpi-selection.co.uk or 07772620867

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